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eFile Changes

9/19/22 Multiple Changes effective 9/19/22

New document types for Juvenile court proceedings

A filer should use these new document types as appropriate in Juvenile court proceedings.  They are available under Juvenile Common Filings.

  • DISPOSITIONAL REVIEW REPORT - JV
  • APPLICATION FOR TEMPORARY REMOVAL - JV
  • DISPOSITION REPORT - JV
  • MOTION TO FILE CHILD ABUSE ASSESSMENT - JV
  • PROVIDER REPORT - JV
  • SOCIAL RECORD OTHER – JV.  Used for social record filings that do not have a designated document type.

New Juvenile self-represented parent role

A new parent role has been created for self-represented parents in certain Juvenile cases.  The SELF-REPRESENTED JV PARENT role allows parents higher case access.  It is granted by court order.

  • Security level 3 on Child in Need of Assistance, Involuntary Termination of Parent Rights, and Voluntary  Termination of Parental Rights.
  • Security level 0 on all other case types.

7/13/22 Change to Criminal History Access

Per Iowa Code Section 692, access to and dissemination of criminal history records is limited.

Requests for criminal history records should be made to the Department of Public Safety.  Please note that this affects county attorney access.

4/14/22 New Document Type for Guardianship and Conservatorship Cases

This document type has been created to use with Adult and Juvenile Guardianship and Conservatorship case types.

The COURT VISITOR REPORT is used by a Court Visitor to file a confidential report.

3/25/22 New and Updated Domestic Abuse Forms 

These forms are for self-represented litigants.

3/25/22 New and Updated Sexual Abuse Forms 

These forms are for self-represented litigants.

2/14/22 New and Updated Elder Abuse Forms

These forms are for self-represented litigants.

2/7/22 New Email Address for Courtesy Notifications

Effective 2/9/22, email notifications that formerly came from helpdesk@iowacourts.gov will now come from noreply@iowacourts.gov.

1/26/22   Multiple Changes Effective Wednesday, 1/26/22

New and updated document types for abuse cases

Three new document types have been established for use with civil and criminal abuse cases:

  • APPLICATION TO MODIFY SEX OFFENDER REGISTRY – 692A.128
  • FIREARMS COMPLIANCE AFFIDAVIT
  • FIREARMS TRANSFER AFFIDAVIT

A new document type was created for use with civil abuse cases:

  • APPLICATION/INITIATE CONTEMPT – ABUSE

A document type was renamed because it could be used in any case type where a protective order was issued:

New name:  INFO SHEET PROTECTIVE/NO CONTACT ORDER REGISTRY/SERVICE

Old name:  DOMESTIC & SEXUAL ABUSE REGISTRY & PROTECTIVE ORDER INFO

Juvenile parent security level changes

Changed the security levels for JUVENILE MOTHER and JUVENILE FATHER roles:

  • Security level 1 access on Juvenile and Juvenile Guardianship.
  • Security level 0 on all other case types.

Read more about the changes (PDF).

12/30/21 Changes to Probate Petition Document Types

Effective January 1, 2022, House File HF711 removed the $15.00 filing fee for small estates.

  • Use PETITION IN PROBATE – ESTATES CONSERVATORSHIP OR TRUST.
  • PETITION FILED – SMALL ESTATE is no longer available.

11/30/21  New Family Law Mediation Report Document Type

A filer should use FAMILY LAW MEDIATION REPORT ON TEMPORARY MATTERS when updating the court on Family Law mediation matters other than settlement status,  Read more (PDF) 

 9/7/21 Multiple Changes Effective Wednesday, 9/8/21

New case type for sheriffs seeking room and board fee reimbursement

  • Effective July 2020, Senate File SF457 establishes that sheriffs who are seeking reimbursement from a defendant for jail room and board fees must file those claims as a separate civil case. 
  • Use  Small Claims – Original Notice Sheriff Claim; the filing fee is $0.
  • If certified mail or Secretary of State service is selected in conjunction with the ONSC, the filer will be charged for the service fee.

Counties added for simple misdemeanors

Counties have been added to the City dropdown list for these case sub types: 

  • Simple Misdemeanor – Drugs (City/County)
  • Simple Misdemeanor – Other (City/County)
  • Simple Misdemeanor – Traffic (City/County)

Amended rule for filing agents

The Iowa Supreme Court adopted amendments to chapter 16 so that filing agents can file on behalf of individuals on small claims QF (Forcible Entry/Landlord Tenant) & QD (Landlord/Tenant Money Judgment) case sub types.

16.201(13) Filing agent. “Filing agent” means an officer, employee, or nonattorney representative of an entity, —such as a partnership, association, corporation, or tribe, —or representative of an individual property owner in a landlord–tenant matter, who is authorized by Iowa law to appear on behalf of that entity or individual property owner because of the nature of the proceeding. See rule 16.201(34) (definition of “self-represented”).

2/15/21  New Email Address for Courtesy Notifications

This change affects filers in Judicial Districts 1, 2, 5, and 6. 

The email address from which some courtesy notifications are sent has changed for all filers statewide.

  • Courtesy notifications for court orders, clerk notices, and pre-sentencing investigations are sent from helpdesk@iowacourts.gov (new).
  • Courtesy notifications for filings continue to be sent from efiling.mail@iowacourts.gov.

This change was previously implemented in Districts 3, 4, 7, and 8.    

1/5/21  New Email Address for Courtesy Notifications

This change affects filers in Judicial Districts 7 and 8, which include Appanoose, Cedar, Clinton, Davis, Des Moines, Henry, Jackson, Jefferson, Keokuk, Lee North, Lee South, Louisa, Mahaska, Monroe, Muscatine, Poweshiek, Scott, Van Buren, Wapello, and Washington counties.

The email address from which some courtesy notifications are sent has changed.

  • Courtesy notifications for court orders, clerk notices, and pre-sentencing investigations are sent from helpdesk@iowacourts.gov (new).
  • Courtesy notifications for filings continue to be sent from efiling.mail@iowacourts.gov.

This change was implemented in District 3 counties on October 9, 2020.   

12/2/20  New Email Address for Courtesy Notifications

This change affects filers in Judicial District 4: Audubon, Cass, Fremont, Harrison, Mills, Montgomery, Page, Pottawattamie, and Shelby counties.

The email address from which some courtesy notifications are sent has changed.

  • Courtesy notifications for court orders, clerk notices, and pre-sentencing investigations are sent from helpdesk@iowacourts.gov (new).
  • Courtesy notifications for filings continue to be sent from efiling.mail@iowacourts.gov.

This change was implemented in District 3 counties on October 9, 2020.   

11/30/20 Mediation Report Filings for Dissolution and Domestic Relations Cases

Three new document types have been established as part of In the Matter of Resuming Family Law Trials Postponed by COVID-19, issued July 9, 2020, by the Iowa Supreme Court.

In section V. Temporary Mandatory Mediation Procedures, attorneys and parties are instructed to file a mediation report within seven days of completion of mediation. A fillable, savable Family Law Mediation Report can be found under Family Law on the Court Forms page of this website. It can be used for both family law mediation reports and family law judicial settlement conference reports.

The filer should file the report using the appropriate document type based on the type of settlement:

  • FAMILY LAW MEDIATION/JUDICIAL SETTLEMENT CONFERENCE REPORT – COMPLETE SETTLEMENT
  • FAMILY LAW MEDIATION/JUDICIAL SETTLEMENT CONFERENCE REPORT – PARTIAL SETTLEMENT
  • FAMILY LAW MEDIATION/JUDICIAL SETTLEMENT CONFERENCE REPORT – NO SETTLEMENT

10/15/20   New Abuse Civil Case Type

A new case type has been added, which includes Domestic, Elder, and Sexual Abuse case subtypes. Read more about the changes (PDF).

10/9/20     New Email Address for Courtesy Notifications

This change affects filers in Judicial District 3 only: Buena Vista, Cherokee, Clay, Crawford, Dickinson, Emmet, Ida, Kossuth, Lyon, Monona, O'Brien, Osceola, Palo Alto, Plymouth, Sioux, and Woodbury counties.

The email address from which some courtesy notifications are sent has changed.

  • Courtesy notifications for court orders, clerk notices, and pre-sentencing investigations are sent from helpdesk@iowacourts.gov (new).
  • Courtesy notifications for filings continue to be sent from efiling.mail@iowacourts.gov.

The information below is an archive of changes posted to the eFile system for registered filers. This content is maintained only for historical purposes and may become out of date as systems are updated.

8/8/19     New Juvenile Delinquency and Domestic Relations Case Subtypes

New case types have been added, which will help with statistical reporting. Read more about the changes (PDF).

7/16/19     New and Changed Case Subtypes

New case types have been added to help with statistical reporting. Read more about the changes (DOC).

6/28/18     Small Claims: Maximum Prayer Amount increased to $6500

In House File 2492 Division VII, Section 23 and 24, the Legislature changed the maximum Small Claims Prayer from $5,000 to $6,500 effective July 1, 2018. 

An update to the eFile System increasing the maximum prayer amount will be implemented on July 2.

3/6/17    Probate: Changes to Case Access and Notifications for Some Beneficiaries 

Note: This alert supersedes the alert from February 16, 2016: Request for Notice in Probate 633.42.

Beneficiaries who are named in the will and added by the attorney as parties on the case are no longer indexed as case parties in EDMS. Beneficiaries added to the case this way will not have access to the case or receive notifications. This change was approved by the Clerks Manual Committee.

To have access to the case and to receive notifications, beneficiaries added to the case this way must file a Petition for Intervention.

Interested nonparties, defined in Iowa code section 633.48 as "any person interested in the estate," must file a Request for Notice.

The Request for Notice document type has been added to the Probate Common Filings category. When an interested nonparty files a Request for Notice, EDMS sends notification to all parties—including the personal representative and/or the personal representative's attorney—that this nonparty wants notice of hearings on the case.

The code says the personal representative or the personal representative's attorney is responsible for notifying these nonparties:

     "Thereafter, the personal representative shall, unless otherwise ordered by the court, serve, by ordinary mail, upon such person, or the person’s attorney, if any, a notice of each hearing."

This responsibility has not changed with electronic filing. It remains for the personal representative or the personal representative’s attorney to mail notice to nonparties who have filed a Request for Notice in EDMS.

Beneficiaries who make application and are permitted by order to intervene on a case will be indexed as case parties and will get full case access and notifications; they, therefore, need not file a Request for Notice in the case in order to get service.

2/16/17    Language Change

The change titled Service of Documents Proposed for Restricted Access or Filed under an Order to Restrict Access originally published on 12/19/16 has been revised to use the language in Chapter 16, Rules for Electronic Filing: the term “Seal” has been changed to “Restrict Access.”

12/19/16    Service of Documents Proposed for Restricted Access or Filed under an Order to Restrict Access

EDMS does not serve these documents. The filer of a Document Proposed for Restricted Access or a document Filed under an Order to Restrict Access is responsible for service on all parties who require service.

Because the Chapter 16 rules describe a number of options for restricting a docket entry or a document, EDMS can’t anticipate what the filer will request or what the judge’s order to restrict will approve in terms of restricting the docket entry or the document. That’s why EDMS can’t accurately determine what parties are authorized to see that the document was filed or to see the document. Therefore, it is the filer’s responsibility to service these documents.

Whenever you file an Application for Restricting Access and a Proposed Document for Restricted Access, or whenever you check the box on the electronic coversheet in EDMS that indicates your document is Filed under an Order Restricting Access, you must manually send notification of that filing to the parties that require service, just as you did when filing in paper before the advent of EDMS.

Review older posts (PDF)

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