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Clerk of Court - Emmet County (D3 13101-001)

Date Posted
July 15, 2020
Type
Full Time

Job Details

Date

Wednesday, July 15, 2020

Position Title

Clerk of Court - Emmet County

Location

Emmet County Courthouse
609 1st Ave. North
Esterville, IA 51334

Salary

The specific Clerk of Court level and salary will be determined using the current classification guidelines for Clerk of Court, which is based on the number of employees supervised, the number of counties, and their current compensation.

Position Summary

This position is only available to current employees in the Clerk of Court classification in District 3. All Clerk of Court classification employees in District 3 are eligible to apply, regardless of the number of counties they already manage or if one of those counties are contiguous to Emmet county.

Under the supervision of the Chief Judge of the Judicial District, the Clerk of District Court manages various administrative duties in conjunction with the court. The Clerk of District Court is responsible for receiving, filing, maintaining, and safeguarding court records. Oversees the performance of the statutory duties of the office and performs technical and supervisory work in directing activities of the office of the Clerk of District Court for the county(ies) in which the Clerk is appointed to serve.

Responsibilities

Assumes responsibility for the performance of all duties of the Clerk of the District Court and assists the State Court Administrator and the District Court Administrator in accordance with law, rules, directives, policies, and procedures of the Iowa Judicial Branch.

Screens job applicants; selects, appoints, trains, and supervises all subordinate employees within the office; administers all HR policies and procedures for the office in accordance with the requirements of the Iowa Judicial Branch Human Resources Department or the Judicial District; plans, assigns, coordinates, and reviews the work of all subordinate employees, both personally and through intermediate employees; suggests and implements reassignments of employees and changes in staffing patterns and levels within the office; evaluates employees periodically and identifies training needs; exercises disciplinary control over all subordinate employees; maintains the confidentiality of all employee matters.

Manages and coordinates the various document processing activities of the court including civil, probate, criminal, juvenile, traffic, domestic relations, small claims, mental health and substance abuse commitments, and jury management; maintains systems of case processing, storage, movement, retention, or destruction of all court records and materials. Plans and prioritizes record storage and space utilization. Maintains the security and/or confidentiality of all court records.

Develops, implements, supervises, and monitors all guidelines, work procedures, caseflow and statistical reporting systems; reviews all new laws, rules, directives, policies and procedures, and implements procedural changes to ensure compliance. Suggests and implements changes in administrative systems and procedures.

Supervises the collection, disbursement, depositing, and accounting of all fees and other monies paid to the office; verifies financial records for accuracy; deposits funds and invests idle funds. Prepares records for and participates in audits.

Acts as liaison to and communicates with judicial officers, State Court Administration, District Court Administration, other court employees, attorneys, local officials, and the general public on matters relating to the administration of the office including but not limited to oral or written requests concerning the operations, policies, procedures of the office, payroll, training, facilities planning, and other functions

Designates employees to perform any of the duties required of the Clerk of the District Court in accordance with law, rules, directives, policies, and procedures of the Iowa Judicial Branch.

Attends trainings and meetings on new developments and changes to remain current in policies, procedures, rules, and laws.

Participate in courthouse security matters. Creates and maintains a safety plan.

Represents the county and/or district on various committees and workgroups as a participant or leader in a wide-variety of state-wide projects.

Requirements

Graduation from an accredited high school (GED) and six years of experience in business, management, government, legal, or other closely-related work, at least two years of which must have been in an administrative capacity and at least one year of which must have been in a supervisory capacity.

OR

The successful completion of post-high school coursework at an accredited vocational/technical business college, area community college or other two-year or four-year educational institution may be substituted for the required experience on the basis that successful completion of thirty semester hours or academic equivalent equals one year of experience.

AND

Must be bondable. Must possess high levels of personal and professional honesty and integrity, emotional maturity and stability, a desire for professional improvement, and a genuine interest in courts and the administration of justice.

Final candidates must be able to pass a criminal background check. 

The Iowa Judicial Branch is an E-Verify employer.

Contact Information

How to Apply

Cover letter, resume, and Iowa Judicial Branch Application for Employment must be submitted to be considered to:

Peggy Frericks
District Court Administrator
Third Judicial District
Peggy.Frericks@iowacourts.gov
 

Posting Close Date

All application materials must be received by Friday, July 24, 2020, at 4:30 p.m.

AA / EOE

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