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Clerk of District Court 2 (D8 13102-001)

Date Posted
May 4, 2021
Type
Full Time

Job Details

Date

Tuesday, May 4, 2021

Position Title

Clerk of District Court 2

Location

Keokuk County (Sigourney, IA),
Mahaska County (Oskaloosa, IA), and
Poweshiek County (Montezuma, IA)

Salary

Pay Grade 29, $53,144.00- $80,849.60 annually
Eligible for State of Iowa benefits

Position Summary

Clerk of District Court for Keokuk, Mahaska, and Poweshiek counties.  Under the supervision of the Chief Judge of the Judicial District, the Clerk of District Court manages various administrative duties in conjunction with the court. The Clerk of District Court is responsible for receiving, filing, maintaining, and safeguarding court records. Oversees the performance of the statutory duties of the office and performs technical and supervisory work in directing activities of the office of the Clerk of District Court for the counties in which the Clerk is appointed to serve or for a district or state-wide specialized division/unit.

Responsibilities

Assumes responsibility for the performance of all duties of the Clerk of the District Court and assists the State Court Administrator and the District Court Administrator in accordance with law, rules, directives, policies, and procedures of the Iowa Judicial Branch.

Screens job applicants; selects, appoints, trains, and supervises all subordinate employees within the office; administers all HR policies and procedures for the office in accordance with the requirements of the Iowa Judicial Branch Human Resources Department or the Judicial District; plans, assigns, coordinates, and reviews the work of all subordinate employees, both personally and through intermediate employees; suggests and implements reassignments of employees and changes in staffing patterns and levels within the office; evaluates employees periodically and identifies training needs; exercises disciplinary control over all subordinate employees; maintains the confidentiality of all employee matters.

Manages and coordinates the various document processing activities of the court including civil, probate, criminal, juvenile, traffic, domestic relations, small claims, mental health and substance abuse commitments, and jury management; maintains systems of case processing, storage, movement, retention, or destruction of all court records and materials.  Plans and prioritizes record storage and space utilization.  Maintains the security and/or confidentiality of all court records.

Develops, implements, supervises, and monitors all guidelines, work procedures, caseflow and statistical reporting systems; reviews all new laws, rules directives, policies and procedures, and implements procedural changes to ensure compliance.  Suggests and implements changes in administrative systems and procedures.

Supervises the collection, disbursement, depositing, and accounting of all fees and other monies paid to the office; verifies financial records for accuracy; deposits funds and invests idle funds. Prepares records for and participates in audits.

Acts as liaison to and communicates with judicial officers, State Court Administration, District Court Administration, other court employees, attorneys, local officials, and the general public on matters relating to the administration of the office including but not limited to oral or written requests concerning the operations, policies, procedures of the office, payroll, training, facilities planning, and other functions.

Designates employees to perform any of the duties required of the Clerk of the District Court in accordance with law, rules, directives, policies, and procedures of the Iowa Judicial Branch.

Attends trainings and meetings on new developments and changes to remain current in policies, procedures, rules and laws.

Participate in courthouse security matters.  Creates and maintains a safety plan.

Represents the county and/or district on various committees and workgroups as a participant or leader in a wide-variety of state-wide projects.

Requirements

An applicant must meet the requirements in section 1 or 2 to meet the qualifications for the position.

1) An applicant must meet the requirements of (a) through (g) to qualify for section 1.
a. Have a bachelor’s degree from an accredited four-year college or university in business administration, management, public administration, government, human resources, court management, legal, or other related area of study.
b. Have a minimum of two years’ experience in a highly responsible administrative capacity in business, government, court, legal, or other closely-related work is required. Of that experience, one year of customer service experience is required, and one year of supervision of direct reports is preferred.
c. Be bondable.
d. Possess high levels of personal and professional honesty and integrity, emotional maturity, and stability.
e. Have a desire for professional development.
f. Have a genuine interest in courts and the administration of justice.
g. Have a valid driver’s license and ability to travel within the State.

2) A combination of post-high-school education and/or full-time experience equal to six years where education is equal to thirty semester hours of an accredited college or university course work in the above fields equals one year of full-time experience in a highly responsible administrative capacity in business, government, court, legal, or other closely-related work is required. Of that experience, one year of supervision of direct reports and one year of customer service experience is preferred. AND
a. Meet the requirements in 1 (c) – (g), above.

 

Hands on manager with strong public service orientation to lead staff in a Clerk of Court office.  Statutory responsibilities listed in Chapter 602, Article 8, Code of Iowa.

Final candidates must be able to pass a criminal background check.

The Iowa Judicial Branch is an E-Verify employer.

Contact Information

How to Apply

Cover letter, resume and the Iowa Judicial Branch Application for Employment must be submitted to be considered.  Submit to:

Heidi Baker, District Court Administrator
8th Judicial District
333 N Court
Ottumwa, IA  52501

Email: Heidi.Baker@iowacourts.gov

Posting Close Date

Application materials must be received by Friday, May 21, 2021, at 4:30 p.m.

AA / EOE

Serving the people of Iowa, the Iowa Judicial Branch is dedicated to our mission... “The Iowa Judicial Branch dedicates itself to providing independent and accessible forums for the fair and prompt resolution of disputes, administering justice under law equally to all persons.” To learn more about the Iowa Judicial Branch and our career opportunities, please visit our career page located at www.iowacourts.gov.

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